On November 13, 2025, I submitted a formal records request to the Association under Maryland Condominium Act §11-116.
The goal was straightforward: to better understand how contracts are awarded, how vendors are selected, and how Association funds have been used over time.
https://drive.google.com/file/d/1lYUMsHDvb22bs09LJHelajSvGGhDnk8j/view?usp=drive_link
đź“„ What Was Requested
I requested contracts and procurement-related records covering the past 15 years, including:
- Vendor contracts (landscaping, snow removal, trash, repairs, insurance, etc.)
- Procurement documents (RFPs, bids, proposals, evaluations)
- Financial records (invoices, payments, purchase orders)
- Board minutes related to contract approvals and vendor decisions
- A list of current vendors and active contracts
⚖️ Clarifying the Scope
While Maryland law generally requires certain records to be retained for at least 7 years, this request was not limited to that timeframe.
👉 Any records still in the Association’s possession—regardless of age—were requested.
If records older than 7 years were no longer retained, I asked for:
- A written statement identifying what is missing
- The reason those records are no longer available
đź’» Format Requested
To make the process efficient and accessible, I requested that records be provided in digital format (PDF or email), unless a document exists only in hard copy.
⏱️ Response Requirement
Under Maryland law, these records are required to be made available within 21 days of the request.
🔍 Why This Matters
Access to these records helps provide clarity on:
- How vendors are selected
- How contracts are awarded and managed
- How Association funds are allocated over time
đź“Ś Final Thought
This request was made to better understand how the community operates—not to challenge decisions, but to ensure they are documented, transparent, and accessible.
Transparency benefits everyone.
